Starting with the 2019-2020 school year, districts are now able to schedule CASE Benchmark Assessments to their schools and classes easily and accurately.
The CASE team securely assigns requested assessments a week before the test window opens for the district. An email alerts the main contact(s) specifying which tests have been made available to the district along with the test window details.
In this article:
Scheduling the First Annual Benchmark Assessments
Step 1: Review the assessments and assign them to schools
The enCASE District Test Coordinator user(s) should review the available Benchmark assessments for accuracy and then make the assessments available to the appropriate schools. The assessments cannot be accessed or scheduled to classrooms by any other user until they are made available to school buildings.
Click the “Assign Schools” icon beside any assessment shown in the top window of the dashboard. (Alternatively, choose Assign Schools from Assessments on the top menu.)
By default, all available assessments and schools are shown. Optional filters are available to shorten the list when working with multiple assessments. For example, to find all K-5 ELA assessments to assign to just the K-5 schools choose “Language Arts” from the Subject filter and “Elementary (K-5)” from the School Type filter.
Click the “+” symbol to add assessments and schools to assign them to each other. They appear in the “Selected Assessments” and “Selected Schools” boxes after they are selected, as shown below.
You may select multiple subjects and grades at the same time (e.g., to assign all elementary titles to all elementary schools). Remove mistakes by clicking the “x”.
If your district uses LockDown Browser®, you may require it for one or more selected schools. To do so, click the box for "Require LockDown Browser." (This may be overwritten at the classroom level if necessary.) See Using LockDown Brower for Online Assessments for more information.
Tip: To require LockDown Browser for some assessments but not others, assign them to schools in two groups. Select one group of assessments (e.g., those requiring LockDown Browser)and do the assignment. Then return here and assign the other group (e.g., those that do not require LockDown Browser).
Once the grouping is complete, click Assign. This assigns all the Selected Assessments to the all the Selected Schools, marks the titles with the assigned schools, and they become available to school-level administrators. You may continue this process to assign additional assessments and schools.
Step 2: Make the assessments available to classrooms
The enCASE School Administrator user(s) may now assign the assessments to specific classrooms by clicking the Assign Classrooms icon from their dashboard.
Click the “+” symbol beside the classroom to add it to the schedule, and then click Save Changes. Editing the initial assignment for additions or corrections is also permitted here.
Remove mistakes by using the “x” symbol. District level administrators may assign classrooms if desired; teachers may also assign their own classrooms.
Note: The “Person” icon (for "Limit to Specific Students") allows for scheduling of specific students within a classroom. This is useful in situations such as self-contained multiple grade classrooms.
Note: If text-to-speech is enabled for the district, this dialog box shows which students will have text-to-speech enabled for the scheduled assessment. This column is read-only. To make changes to a student's text-to-speech status, an administrator may edit the student's user account. See Text-to-Speech Functionality for more information.
In this example, the CASE Benchmark Assessment Scheduler Example Elementary SS Benchmark 1 has now been assigned to the 4th grade classroom(s) at Asher Academy and will automatically appear on the student dashboards when the window opens. Note that districts have additional control options over student assessment access using the enCASE Optional District ON-OFF Switch.
Scheduling Benchmarks 2 and 3
The "Quick Repeat" feature allows a District Test Coordinator to copy previously created benchmark schedules for all classes within the district with just a few clicks per assessment title. (e.g., assign the Alg1 Benchmark 2 to all classrooms that took the Alg1 Benchmark 1).
Note that school level administrators and teachers can easily access and edit this to reflect any small changes that may have occurred using their own Assign Classes function.
Step 1: Choose to copy recipients
From the top box of the enCASE District Test Coordinator user’s dashboard click the Copy Recipients from Another Schedule icon.
Step 2: Choose a schedule
- Select filters as necessary to locate the desired previous schedule and click the radio button beside it.
- Uncheck the "Show Only Schedules with Open Testing Windows" box.
- Click Search Schedules.
- Verify the desired schedule and click the Copy Recipients icon to reuse the original schedule for every class in the district. The dashboard returns to continue the process with each assessment needed.
Extending the Benchmark Window When Necessary
Snow, hurricanes and emergencies happen. The enCASE designated District Test Coordinator user(s) may extend one or all of the test windows as a group. It is very important that the CASE Benchmark team be alerted if this action is taken to avoid incomplete reporting!
To extend a testing window:
- Scroll down the dashboard to the "Assessment Summary" section.
- Click on the blue Extend testing window link for the assessment(s) that need an extension. It is added to the pop-up box. Grades and subjects may all be mixed into one extension period as desired.
- In the pop-up box, set the new end date and time as needed and click Set Testing Window End Date/Time to complete the process.
Important: Notify the CASE Benchmark team of your changes. Refer to the Student Experience article for more information on the student experience.