This article describes user management tasks that administrators may perform in districts that do not use Clever. Such administrators should log in as non-Clever users. See Instructions for Logging In.


In this article:


Creating New Users

The following types of administrators may create new user accounts as follows:

  • District Level Administrators may create School Level Administrators, Teachers and Students.
  • School Administrators may create Teachers and Students. 
  • If additional District Administrators are required, please contact the HelpDesk.

 

Creating Teachers or Students

To create new accounts for teachers or students:

  1. Choose Manage Schools from the menu bar.
     
  2. Click the Manage School button alongside the school needing a new teacher or student.
     
  3. Under Manage Teachers, click Add Teacher button, or scroll down to Manage Students and click Add Student.
  4. Fill in the fields as needed. Note the following:
    • All fields are required, with the exception of of the "Demographic Information" section. 
    • Not all fields must be unique. (e.g., Student SIS ID and Student Number may be duplicates , and a teacher's School Email and Alternative Email may be duplicates.)
    • Fields that must be unique from user to user include:  
      • User name
      • School Email (for a teacher) or Email Address (for a student)
    • The Grade check box grid may be ignored when creating Teacher users.
    • The "Demographic Information" section for a student user (optional) allows you to select Text to Speech (if that is enabled for your district), and/or select ELL (English Language Learner) or IEP (Individualized Education Plan).
  5. Click when finished.

 

Creating School Administrators

To create new accounts for school administrators:

  1. Choose Users from the menu bar.
     
  2. Click the Add User button top right. 
  3. Select Admin in the drop-menu and check both boxes under Roles:
     
  4. Complete the required fields.
  5. Assign one or more Schools To Manage .
  6. Click  when finished.

 

Changing User Names or Passwords

The following types of administrators may edit user passwords as follows:

  • School level administrators may edit teacher or student usernames and passwords.
  • District level administrators may also edit School level administrators.

To change a user's password:

  1. Choose Users from the top menu bar.
  2. Find the user account. Filters and a text search box are available to assist in the search. 
  3. Click the Edit icon  displayed with the desired user.
  4. Edit the User Name if necessary.
  5. Check the box to be prompted for a password change.

    or
    (Note that the original password is not revealed; a new one must be created.)
  6. Click when finished.

 

Resetting Student Passwords

Teachers may reset student passwords for their own students by following these steps:

  1. Choose My Classrooms from the top menu. All sections belonging to a teacher user are displayed.
  2. Click the Manage Classroom button displayed next to the classroom where the student is rostered.
     
  3. Click the First Name link for the affected student to open the file.
  4. Click Reset Student’s Password, located in the top right.
    (Note that the original password is not revealed; a new one must be created.)
     
  5. Click Submit Query to save the change.

Managing Classrooms

School-level administrators may edit school information, and district level users have full district access to classroom information.


To manage classroom information:

  1. Choose Manage Schools from the menu bar.
  2. Click the Manage School button where a change is needed.

There are several actions available that allow you to:

  1. Add or remove students from classrooms.
  2. Edit/Change teacher of record for classrooms. 
  3. Create new classrooms.

Most actions require using a combination of functions.


Example: Transferring a Student from One Building to Another

To transfer a student from one building to another:

  1. First use View Classrooms for each of the current teachers in Building A. 
  2. Next use the Manage Classroom button listed by the class sections containing the student at Building A to access the Remove Student button for the student.
     
  3. Repeat this for all current Building A teachers and classes.
  4. Now choose the Users option from the menu bar. Filters and a text search box are available to assist in the search.
     
  5. Click the Edit icondisplayed with the desired student to change the school assignment and Save.
  6. With the student now located in Building B repeat the process of locating, View Classrooms and Manage Classroom using the Add Students button to place the student in the new classrooms.


Note: Data from testing administered while the student was rostered to building A will remain with those teachers.

 

Example: Changing the Teacher of Record

Use the Edit icon next to the class grouping (all blocks after clicking View Classrooms) to change the teacher of record for those sections.

 

Example: Creating a New Classroom

To create a brand new classroom, click the Manage Classrooms button in the upper right corner and then the Create New button.